1st Feb 2010 PC Minutes
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Minutes of the meeting of Winterslow Parish Council held on Monday 1st February 2010 at 7.30pm held at Winterslow Village Hall
Present: – Mr R Sheppard (chairman), Mr T Hoskins, Mrs J Wheatley, Mr D Jones, Mr D Newton, Mr Gordon Verity, Mr Gordon Snelling, Mr Simon Port, Mrs Heather Ludlow, Mrs J Tier ( Parish Clerk)
3 Members of the Public
Prior to the meeting Cllr Sheppard asked if there were any questions from the public and Hilary Sandle asked if any progress has been made on obtaining new grit bins for the Winterslow area. The clerk replied the request had been submitted to Wiltshire Council who were in the process of reviewing the situation. A member of the public requested a set of goal posts in the Longcroft area and the Parish Council said they would look into the matter.
Cllr Devine reported the Wiltshire Council budget would allow for the grit to be replaced again this year and reiterated that the Council would only grit main roads and bus routes, school bus routes are not eligible for gritting. There is a possibility of two weekly bin collections but this has not been decided yet. The Planning application for the Shripple was passed unanimously by Wiltshire Planning department.
A question was posed as to whether local farmers could use their own snow equipment in the bad weather and the clerk is going to check the legalities of this.
Apologies received from Cllr Ken Ludlow and Cllr Pam Robinson
The Minutes of the meeting held on 5th January were proposed as a true record by Cllr Port and Seconded by Cllr Wheatley
3 Recreation Ground – Play area update Carolyn Port
Carolyn Port and Chris Bottle gave a presentation to the Parish Council on the proposed plans for the recreation ground following a public consultation at Winterslow School in October. Due to strict time constraints regarding expenditure the equipment needs to be in place by the end of March otherwise the (D.C.F.S.) will
retract the money. The play area design has been modified after consultation with members of the public who had various concerns. The modified design had been viewed by the police (Henry Clissold) to ensure that it would be in the ideal vicinity to be on view and hopefully not subject to vandalism.
The Parish Council reviewed the proposed plans, discussing the placement of each piece of equipment and the overall layout of the area. Cllr Hoskins highlighted a potential problem with the layout of the football pitch and the new proposed plans. Cllr Jones expressed a concern over the proposed positioning of the basket swing. The Parish Council discussed these matters with Carolyn and Chris.
The meeting closed at 8.20pm to allow two members of the public to express their views over the proposed play area.
The meeting re-opened at 8.25pm. Cllr Newton proposed acceptance of the play area plans providing the zip-wire and basket swing were moved to a more suitable place that was not in front of the houses on the opposite side of the road, this was seconded by Cllr Wheatley. Cllr Hoskins abstained from the voting, the remaining Cllrs were all in favour.
The clerk had received a phone call from a reporter regarding the Parish Council sending out letters to residents about overhanging hedges/bushes. The reported has spoken to Hilary Sandle and Heather Ludlow and had been forwarded Cllr Sheppard.
Cllr Hoskins had spoken to Salisbury Glass who would not be replacing the glass at the pavilion as it had been signed off as satisfactory.
The clerk will sort out the original paperwork for the Parish Council.
The Clerk will source two more dog-bins as previously agreed.
The Clerk reported that she had spoken to Wiltshire Council regarding rubbish bins and these were available to purchase at £300 - £350.00 each. Cllr Heather Ludlow proposed the purchase of two bins and this was seconded by Cllr Hoskins. All in favour.
5 Monthly Financial Report and Cheque Signing
The following Cheques were approved; R.Hazzard £312.00, G.Gent £138.00, Wiltshire Council £82.34, D.Campbell-Smith £420.00.Proposed by Cllr Jones, Seconded by CllrSheppard – All in favour
Current a/c £1519.57 Deposit a/c £23364.29 Parish Plan £1050.22
Cllr Wheatley advised that funding was needed for the Youth club (£5000.00) to buy new sofa’s chairs etc.
S/2010/46/FULL - S/2010/46/FULL – Full planning alterations to existing house and garage and addition studio/ garden room – Mancett House Easton Common Hill Winterslow - No objections Proposed Cllr Wheatley, Seconded Cllr Newton. All in favour
The council requested the Clerk to write a letter to the Planning department regarding the inconsistency of recent Planning Applications. The Parish Council have previously rejected certain Planning Applications that are subsequently accepted by Wiltshire Council.
7 Reports of Members on other organisations
Mick Brown updated the Council on the Parish Plan. The village website name has been transferred from Mr Curry to Cllr Richard Sheppard (who will then transfer it to the Parish Council). Mr Curry was still paying for the domain name for the village website and has kindly agreed to transfer the domain name to Mr Sheppard. There is a provisional date for a business forum (to be held in the table tennis room) to consult with local businesses to establish a local business network. There are 80 businesses based within the Parish area. Cllr Sheppard advised that he had received a formal invitation to work as a nominated person and liase with the group. The Councillors then briefly discussed the possibility of using wi-fi at the village hall and any potential problems with security. Mick advised the Steering group would be meeting on 9th February to use the information gained so far into a digest.
Mick then asked if the Pavilion fee for the Steering group could be wavered because the Pavilion is used for the Winterslow Parish Plan. The Cllrs agreed that the fees would be wavered and Cllr Hoskins will inform Rosemary of this. Mick asked the Parish Council if they could nominate a quorum of Cllrs to comment on the 2004/9 Southern Area Community Plan. The Cllrs need to view the plan to assess the duties of the Parish Council; what responsibilities the Steering group should have and what needs to be passed onto the Area Boards. Cllrs Sheppard, Wheatley, Verity and Ludlow agreed to be in the quorum and the Clerk will advise everyone of a date to meet and discuss this.
The clerk had received notes from Cllr Robinson and reported them to the meeting.
Cllr Robinson attended a neighbourhood watch meeting and reported the most of the Winterslow area in now covered by neighbourhood watch. There are a few areas that are not covered and the aim is to publish a list of co-ordinators and their contact details in the next parish magazine. It is hoped that this will encourage a few more people to join the scheme.
It was reported that Winterslow is not a high crime area. Cllr Robinson had received 4 new neighbourhood notices from Henry Clissold with a view to erecting them at; Lopcombe Corner (already erected), Yarmley Close and Saxon Leas (2).
Cllr Robinson asked if the Parish Council would pay for these to be erected (on electric poles) and Cllr Sheppard volunteered to undertake the task.
Cllr Robinson asked the Parish Council to pay for the hire of a room for the neighbourhood watch meetings and the Parish Council advised that it was the village hall committee that should be approached
The notice board at the triangle (top of the hill) needs to be adjusted as members of the public cannot post notices on it and the catch needs fixing. Cllr Hoskins agreed to do this.
Cllr Verity reported that he had a quote for the aluminium panels for the bus shelter, £84.00 each panel x2 and £100.00 fitting (for two panels). Cllr Verity was asked if he could obtain a quote for fitting all of the panels in the bus shelter.
Cllr Newton advised that he had 16 volunteers for the 1st Response scheme and
13 application forms had been received. Cllr Newton is expecting a cheque for £200.00 from the Friendship Society and £650.00 from the New Years Eve supper night. Cllr Verity stated that the Link will fund the second unit (the money will be repaid to the link) and Cllr Newton advised that he would probably have enough funds to pay for the unit completely. Cllr Newton was attending the Southern Area Board meeting where it was hoped that 1st Responders would receive a grant for a third unit.
The village clean-up was very successful and the Parish Council asked the clerk to thank Steve Pooler at W.C for supplying items for the clean-up.
Cllr Wheatley advised that she had noticed overhanging hedges / bushes at Norman Court / Sowley estates. Cllr Port advised that he will report on overhanging bushes / hedges at the next meeting.
Cllr Sheppard read out the correspondence received. A letter had been received from Malcolm Gowler in payment of recent copies of Council minutes received. A letter was sent from Wiltshire Council highways dept advising of repairs being undertaken by the Parish Stewards on roads that had been affected by the snow / ice. An email had been received from Pam Sewell at Wiltshire Council regarding the potential closing of the red telephone boxes.
A letter was received from Savills regarding Land at Middleton road, Winterslow. The letter will be scanned and sent to all of the Cllrs with the exception of Cllr Sheppard as he has a potential interest in the project.
Cllr Jones asked the Parish Council to consider the position of Vice-Chair before the next Parish Council meeting as he more than willing to step down as Vice-Chair if another Councillor wishes to take up the position.
1st March 2010
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