Winterslow Community Web Site

Present: - Mr R Sheppard (chairman),  Mr T Hoskins, Mrs Heather Ludlow, Mrs P Robinson, Mrs J Wheatley, Mr Ken Ludlow, Mr D Jones, Mr D Newton, Mr Gordon Verity, Mr Gordon Snelling,                    Mrs J Tier ( Parish Clerk)

4 Members of the Public

Cllr Devine

Prior to the meeting Hilary Sandle commented on the hedges on the flood and the fact that they have not been cut and this has been an on-going issue that needs to be resolved. Cllr Ludlow commented that it was very difficult to cut down hedges that belonged to private houses as permission would be needed. The Parish Council would have to contact every household to request permission. The Clerk was asked to obtain Mrs Hewish's address with a view to writing to her regarding this matter.

John Fry commented that if the plans were sent into the Planning Department for the recreation ground toilets they need to have disabled facilities otherwise Planning permission will not be granted. Mr Watts commented that there was not a bus shelter at the bottom of Youngs Paddock and it would be a good place to have one. The Parish Council advised Mr Watts they will look into this matter with a view to purchasing a new shelter or moving an existing one.

Cllr Devine then spoke on relevant news from Wiltshire Council. The budgets are being set for next year and local government employees have requested 2.5% increase, Cllr Devine suggested 1.5% might be a more realistic figure. Cllr Devine met Tracy Carter (Highways Manager) at Winterslow to highlight some of the road issues. He advised that Wiltshire Council had recently obtained a large amount of grit in preparation for the winter months. Mr Watt suggested that there should be a grit bin at the bottom of Youngs Paddock in preparation for the cold weather. A discussion then ensued with the Parish Council and Cllr Devine as to why Weston Lane could not be gritted and Cllr Devine advised that it was reliant on Public fair paying passenger routes as opposed to School routes.

Cllr Devine then discussed the progress of the Core Strategy which had 'removed housing policy boundaries' whereby all standard Planning Applications should be approved.

Action

1 To receive apologies

Apologies received from Cllr S.Port

2 Approve Minutes

The minutes of the last meeting held on 2^nd November 2009 were proposed a true record by Cllr Ken Ludlow and seconded by Cllr Jones with the following amendments;

The flag that is referred to is the Union flag not Jack.

The proposed split of grant is 80% Winterslow and 20% Firsdown.

The kissing gates are three supplied but only one installed

The highways matter is with regard to hedges not trees.

3 Matters Arising

Eastern Common Hill. Cllr Sheppard read out a letter from

Mr and Mrs Bradshaw and Mr and Mrs Harries who live at Eastern Common Hill. The letter was in response to a letter that had been read out at last months meeting from Mrs Brookes who had asked the Parish Council if they could assist with the road surface at Eastern Common Hill. Mr and Mrs Bradshaw and Mr and Mrs Harries stated that they were quite happy with the state of the road and did not want it to be altered in anyway.

Cllr Ludlow commented that he had spoken to Graham Axel about filling in holes at Eastern Common Hill and he had advised him to speak to Nick Coen. The Parish Council then discussed this matter came to the conclusion that if work was to be carried out (filling in holes with Plainings) this would involve a cost to the Parish Council and would not acceptable to all of the residents. Cllr Devine then suggested that he would speak to Mrs Brookes regarding this matter.

Landfill Communities Fund. Cllr Ludlow has spoken to the

Landfill Communities Fund who have advised they have

certain parameters within their remit before they can issue

any funds. These include a minimum project value of

£12 - 15k with the Parish Council funding a third of any

Project.

Parish Steward. Cllr Ludlow advised the Parish Council

on the forthcoming Parish Steward visit on the 8/9^th

December (he will organise this visit). Cllr Ludlow

Informed the Parish Council that he will be away after

Christmas and someone will need to co-ordinate the

Parish Steward.

Community Service. Cllr Ludlow informed the Parish

Council that he had met with the Community Service

Manager and had explained the various footpaths

(Rights of Way) around the village. The Parish Council

then discussed requesting using the Community Service

every month. Cllr Ludlow

proposed that the Parish Council use the Community

Service (once a month at £15.00 per visit) so the

total cost is no more than £180.00 per year. This was

seconded by Cllr Jones.

4 Monthly Financial Report, Precept and cheque signing

I.T.Solutions £119.49, Jane Tier £238.16,

Trethowans £97.75, Midas Digital £112.00,

Ken Ludlow £49.35, Wiltshire Council, £47.47,

D.Campbell-Smith £1885.00,

Cllr Robinson proposed two new cheque signatories

should be added to the Parish Council Cheque

Signatory list, this was seconded by Cllr Wheatley

Cllr's Hoskins and Jones proposed  and seconded

Cllr's Robinson and Wheatley as new cheque

Signatories. All in favour

Clerk to action relevant paperwork

Mick Brown asked the Chairman if he could discuss

the Parish Plan and the Chairman agreed.

Mick Brown discussed the 'Southern Area

Community Plan Steering Group'. Mick Brown

will take over from Tim Elliot and Brian Goggins

may also attend. The Parish Council representatives

will be Cllr's Newton and Heather Ludlow.

Mick Brown highlighted there was a 84% success

rate on the Community questionnaires that had been

sent out. December / January will be spent

interpreting / collating the data and this is expected to

be shared with the village in February. The data will

be finalised in March / April followed by an eight

week compulsory consultation period. There will be a

presentation to the Community in June.

Mick Brown advised one of the items that has

been highlighted so far from the Steering Group is the

provision of internet facilities at the village hall.

This was discussed by the Parish Council in depth.

Cllr Jones suggested that it was a village hall matter

as opposed to a Parish Council matter and Cllr Verity

advocated the advantages of having an internet facility

at the village hall. Cllr Sheppard highlighted the future

need to read Planning Applications on line and a

facility at the Village Hall would assist this. Cllr Hoskins

reiterated that the Parish Council need to ask the Village

Hall committee first. Cllr verity made a proposal that the

Village Hall did need internet facilities and this was

Seconded by Cllr Jones.

The Clerk will write to the Village Hall committee

regarding this matter.

5 Planning Applications

S/2009/1689/FULL - Full Planning convert existing

Pheasant Hotel from Hotel/Pub to residential use

Cllr Gordon Snelling declared an interest in this Application.

Cllr Hoskins proposed the Application to be accepted with no

objections and this was seconded by Cllr Robinson all in

favour

S/2009/1678/FULL Full Planning conversion of car

Port into games room - The Barn Gutteridge Farm Barns

East Winterslow.

Cllr Robinson proposed acceptance of this Application with

no objections and this was seconded by Cllr Heather Ludlow

2009/1777/FULL

2009/1779/FULL

The Planning Applications were received without hard copy

plans. Due to the tight time constraints (Christmas) the

Parish Council members have agreed to view these plans

on-line and report back to the Clerk by 14^th December so that

a reply can be made to the Planning Dept.

Action Clerk

6 Reports of members on other organisations

Community First Responder

Cllr Newton reported on the 1^st Responder scheme. He has

now completed a course and is qualified as a 1^st responder but

has to attend 4 trips with Salisbury Ambulance team as part

of his training. There have been 12 applications received and

more fund raising activities are scheduled. A quiz night at the

village Hall on New Years Eve will be in aid of the 1^st responder's scheme. It was agreed that one unit is to be fully funded (£1500.00) by the Parish Council.  Cllr Verity advised the Parish Council that the village Link scheme, in their "good neighbour" role, would provide the forward funding to enable the immediate purchase of a second unit. Fund raising will continue for the C.F.R scheme and funds raised from events and contributions will be returned to the village Link scheme.

Neighbourhood Watch

Cllr Robinson advised the police are still monitoring speed control in Winterslow and will continue with this

Recreation ground - Winterslow School

Cllr Wheatley had spoken to Cllr Port who had advised the new designs for the play area would be available in January

Cllr Wheatley had attended a meeting at Winterslow School

whereby the use of the recreation ground by the School was

discussed. The Parish Council discussed this matter and was in agreement that the School needed to produce a document to exonerate the Parish Council of responsibilities for the School when the Recreation ground is used by the School during the day.

Action: Cllr Wheatley

7 Recreation & Annual Village clean-up

Cllr Hoskins reported the Rospa report was completed although it was after Cllr Newton had completed his work.

Cllr Hoskins then produced the plans and costings for the

proposed re-vamp of the Pavilion kitchen, toilets and new

additional outside toilets. To decorate and revamp the Old

Store will be £350.00, to decorate and revamp the kitchen is

£2500.00 (this is dependant on using second hand units)

new units would incur a further cost. To re-vamp the ladies

toilet with appropriate disabled additions and baby-change

facilities, £4000.00.

The Parish Council then discussed the proposed new outside

toilet facilities, £8500.00 for larger outside facility and

£4000.00 for a smaller outside facility. (these will have

stainless steel sinks and pans). Wheelchair access will

be required for the new toilets. There is £9250.00 in

R2 available (with a further £13981.00 on projects that

have not yet been started). Cllr Robinson suggested that

the Parish Council should phase the work as and when funds

are made available.

Cllr Hoskins requested that a floodlight be fitted to the top of

Pavilion gable at the Recreation ground. Cllr Newton

Proposed the erection of outside toilets and a floodlight

at the Recreation ground and this was seconded by Cllr

Robinson. All in favour

The Parish Council will obtain three quotes for this work

and ask John Fry to do the drawings.

Cllr Heather Ludlow proposed the acceptance of the quote

for the Old Store (£350.00) this was seconded by Cllr

Wheatley. All in favour

The Parish Council asked the clerk to contact Salisbury

Glass as the glass they had put in the Referee's room and

the disabled toilet was clear glass, which is not acceptable.

Action: Clerk

The Parish Council requested the clerk to contact Mr Pooley

to request two lockable rubbish bins. This was proposed

by Cllr Heather Ludlow and seconded by Cllr Robinson.

Action: Clerk

Cllr Hoskins advised the Parish Council that power was

needed at the Old Store and that he wished to dig a

trench to dig up the old cable so that it can be used at

the Old Store. Cllr Newton proposed that the Parish Council

should go ahead with this and was seconded by Cllr

Wheatley.

Cllr Newton advised the Parish Council that the Annual

Village clean-up is due to take place on 31.01.10.

Cllr Ludlow advised that he had visited the play area at

Longcroft (following the report from Cllr Robinson) and

There was not any obvious signs of vandalism but the

rubbish bins were filled to the top and there was not anyone

designated to empty them. Cllr Newton offered to remove the

bins as there was already a bin outside the play area.

8 Rights of Way

Cllr Wheatley requested the Parish Council to contact the

Owners of the property near footpath 64 to ask if they could

possibly put wood-bark down as this is an area that is used

daily by school children and the verge could be a danger.

Cllr Sheppard advised that he would talk to the owners of the

property regarding this matter.

9 Highways

The discussion on overhanging hedges continued and the Cllr's asked the clerk to contact Graham Axel to ask him

In writing what the appropriate action would be if the

Parish Council wished to cut down hedges belonging to

Parishioners.

Action Clerk

Cllr Ludlow advised the Parish Council that the notice board

had been erected but needed further support in the ground

Cllr Newton will look at this with Cllr Ludlow

10         Correspondence

Cllr Sheppard read out a letter the Parish Council had received

from Mr Malcolm Bower to ask if the Parish Council

would send him the copies of the minutes from all meetings,

R2 information and copies of previous minutes that he is

missing and that he would reimburse the Parish Council for

their costs. The Parish Council discussed this matter and

agreed that they could not action this request as it would set

a president for all Parishioners if they wished for the same

information.

Cllr Robinson agreed to attend the Southern Wiltshire

Area Board on the 17^th December.

An invoice was sent in by Rosemary Hazzard for £22.55

Cllr Hoskins proposed that this was paid by the Parish Council

this was seconded by Cllr Ludlow.

11 AOB

Cllr Hoskins advised that a new lock was needed on

the referee's door. Cllr Robinson proposed a new lock

should be purchased and this was seconded by Cllr

Wheatley.

12         Date of next meeting

.      Monday 4th^h January at 7.30pm