Minutes 11/8/2009
Winterslow Parish Plan Steering Group
Tuesday 11th August 2009
Rosemary Cottage, Shripple Lane
Present: Mick Brown, Ian Kay, Paula Page, Tren Torode, Mark Tucker, Clive Broadley, Debbie Evans, Penny Fooks, Brian Goggin, Tim Elliott, Janie Melhuish
Apologies: Betty Page, Vicky Kuhle, Jessie Page, Mike Taylor.
Presentation :- A presentation was given by Gordon Verity (Parish Councillor) and Tim Crossland (a locally based IT consultant) who have been working on the new village website with Mick. The layout, tab system, information available, and planed future developments were demonstrated. A discussion then took place with the SG, who expressed their thanks for all the work which had been undertaken
- Minutes of the last meeting
The minutes of the meeting of the SG on 14th July were read and approved.
- Matters Arising
Skittles Evening :- It was established that the Black Horse could provide a venue for £25 with meals which would have to be ordered in advance. Efforts to engage Pitton had failed so it was suggested other parishes could be approached to see if they could raise a team of 12 players to take the challenge. Firsdown was suggested as an option.
Tennis Janie Melhuish tournament: - Janie and Paula have matters in hand for September 13th including advertising in the Parish Magazine. Courts have been identified, including the one at the Village Hall which is where the competition will be completed after earlier rounds being held at other locations.
3. Question Time - there were no questions.
4. Correspondence -
An e-mail was received from Tim reference the Core Strategy with a request to purchase a hard copy. Tim advised the meeting he had already made the purchase. His inspection of the document revealed the "Winterslow Town" development had been shelved.
A further e-mail discussed the need to "get the Parish Council on side" before the Parish Plan went public. A explanation of the consultation process was given by Mick which highlighted that as a "principal stakeholder" the Parish Council would have to be fully briefed and consulted as part of the 8 week principal consultation process. It is envisaged that this will take the form of an initial briefing to a specially convened meeting of the PC followed by further consultation and dialogue during the 8 week period.
5. Chairman's Report:-
(i) Mick identified that Jessie Page was off to University and would therefore have to stand down from the SG due to her commitments. Mick offered his thanks for all her efforts.
(ii) Mick discussed the "home visits" and the fact that some SG/Volunteers were still struggling to complete their visits. The decision was made to ask people to post the information through the remaining letterboxes and not complete the one to one contact due the pending distribution of the Community Questionnaire.
6. Finance
Ian passed around a Financial Statement.
7. Fundraising
(i) The tennis tournament is to take place on September 13th.
(Ii) Murder Mystery - Paula mentioned that Karen Chalmers has a contact who can write the play. This will possibly be held in March, the Drama group will support us and we will share the profits with them.
8. Parish Council Matters
(i) Mick reported on his last attendance at the Parish Council meeting. A discussion then took place about the "enthusiasm" shown by the PC in respect of the Parish Plan shown
(ii. Paula and Debbie raised concerns about PC commitment and knowledge of the Parish Plan and the production process. It was felt that an open discussion with the PC would be appropriate, possible once the Community Questionnaire had been delivered.
9. Members' Reports
Editorial Team -
(i) The Community Questionnaire is developing well. Mick reminded Topic Groups of the need to get their finalised questions to the Edit Team.
10. Working Party Reports
These were waved on this occasion as the only topic outstanding was the questions for the Community Questionnaire.
11. Items for Discussion
(i) Home visits: - it was decided that anyone who was unable to complete their personal home visits should now put the information through the letterboxes. This decision was taken based on feedback from SG and volunteer members, some who were struggling to allocate time to the task.
ii) A discussion took place about the standing of Parish Plans within the Unitary structure. It was decided that although Mick had raised the issue with Councillor Devine and with Community First other avenues should be explored.
12. Any other business -
There was none.
13. Look forward
1) Final drafts of Community Questionnaire topic questions to Mick asap.
2) Questionnaire to be "market tested first week in September
3) Confirm date for collation of CQ at next meeting (September)
4) October meeting brought forward to Tuesday 6th to be attended by all SG and Volunteers, at which time the "packs" containing CQs and covering newsletter will be distributed
14. Date and time of next meeting
The next meeting will be held at the Pavilion at the Recreation Ground at 7.30 pm. on Tuesday 8th September.
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