Minutes 5/5/2009
Winterslow Parish Plan Steering GroupTuesday 5th May 2009
Village Hall
Present: Mick Brown, Tim Elliott, Ian Kay, Vicky Kuhle, Janie Melhuish, Betty Page, Paula Page, Mike Taylor, Tren Torode, Mark Tucker, John Thomas, Judy Weston, Brian Coggin, Jessie Page, Clive Broadley, Debbie Evans,
Apologies: Chris Bottle, Mike Morgan-Jones, Penny Fooks, David Haughton, Sarah Byerley, Gordon Verity, Phil Silk.
Announcements: Phil Silk has moved away and has therefore resigned. He will still look after the Project Plan from a distance. There is a vacancy for a Vice-Chairman: Tim Elliott was proposed and accepted as Vice-Chairman.
1. Minutes of the last meeting - the minutes of the SG meeting of the 14th April were read and approved.
2. Matters Arising
(i) Brian asked Mick if the disc worked - Mick said not as yet.
(ii) Brian said regarding phone calls Utility Warehouse gives free calls if you
have all the services coming from them.
(iii) Classic car rally - it was decided not to hold this this year. Mick suggested
a car treasure hunt around the Parish, perhaps with two classes of car -
classics and ordinary cars, this to be held next year.
(iv) It was mentioned that there is a bat expert living in Firs Road, who might
interest one of the groups, no-one had a contact number for her. (v) Tim will send his questionnaire to Mick by e-mail.
(vi) It was mentioned that the 1994 Village Appraisal was mentioned in the churches
in the Parish; perhaps they would be willing to mention the Parish Plan.
Tim said the report in the Parish magazine had been very good.
(vii) Fete stall - Brian will help Paula and Penny, he has two flat poles to use for
a banner or flags - Tim is willing to spray or stick on letters. The cost of a
banner will be investigated by Mick.
(viii) Tim spoke about the Village Design Statement, he felt the two jobs (Parish
Plan and VDS) needed to be done separately - it is hoped that it will be an
aspiration of the village to have a VDS which will become an action point.
Mick spoke about the VDS - it sets out to review good and bad structures
In the village and identifies where new property can fit in. The emphasis is
on developing the village structure. VDS's are recognised by Councils and
they protect the environment. It was decided that towards the end of 2009, when the Action Plans were identifies, the Steering Group would then start the process of developing a VDS.
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3. Question Time - there were no questions.
4. Correspondence
(i) Mr. Sim of 6 Highfield Crescent had raised data protection issues. Debbie asked if
he is representing a wider view Mr. Sim is a member of the Link Group. Mick had
responded to Mr. Sim but his response was not felt to be satisfactory; Mr. Sim has now contacted the Parish Council. Mick has asked Mr. Sim to attend a Parish Council meeting and debate with him. Jess asked if she should contact the Link Group - Mick said yes. Clive asked if the Parish Council is behind us - Mick said the PC is divided into 2 factions - one pro-active and one reactionary. Mick said the PC had backed the plan but perhaps had not understood the implications and we must make sure the PC push it through. Tim said it was imperative that we get the PC on board so we have no surprise adversaries. Mick will put something in the next Parish magazine to address the issues raised by Mr Sim.
5. Chairman's Report
(i) Mick asked if all the overlaps between groups had been identified - Paula said there were possibly still some between Educational Facilities and Culture, Leisure and
Community Facilities and these will be dealt with quickly.
(ii) Debbie asked if the sticking point regarding businesses was being sorted, Mick said yes it was.
6. Finance
(i) Ian said there were no outgoings since the last meeting, the balance being £515.45 The Community First grant ha been presented to the finance committee and we are
waiting for the result.
(ii) Mike Taylor asked about the cost of hiring the table tennis room, this is £14.00 per evening.
(iii) Brian talked about the cost of producing a large-scale map - an estimate from Gormans for a 1 - 10,000 map is £30.00 per map, which could be used on the show stand. Tim said such a map should be laminated to preserve it. Brian said an OS licence allows you to copy a map. Brian will approach Gormans for an A1 size map of the Parish, any VAT can be claimed by the Parish Council. Mick said would he also apply for the OS licence so we can copy the map.
7. Fundraising
(i) Brian will talk to the organiser of the School Fete (Sarah Wooden) about a possible vintage car rally at the Fete; we can raise funds by charging for entry to the rally. If this is not a possibility perhaps the SG could hold a rally independently.
(ii) Mick talked about the possibility of holding a car treasure hunt in the Parish, possibly next summer, which would last approximately 2 hours. Mick & Ian to investigate.
(iii) Paula will ask the Drama Group if they would prepare a scenario for a Murder Mystery Evening perhaps next February. Mick suggested people could bring their own drink and the SG would provide food. It was also suggested that the Lord Nelson could be approached to see if they would support such an event by running the bar.
8. Parish Council Matters
The next meeting is next Monday. The e-mails from Mr. Sim have been forwarded to the Parish Councillors.
9. Members' Reports
Editorial Team - Mick the group are meeting prior to the next SG meeting. They have agreed to act as editorial team for the Community Questionnaire.
10. Working Party Reports
Social and Healthcare - Mark has added contacts to the list, the group has 7 broad questions to ask key contact. By the 19th May meeting they will have contacted key organisations and people.
Transport and Access - Tren said there are 3 issues:-
(i) who are they to contact outside the Parish out of:
Salisbury Police
Ambulance Service
Hants and Dorset bus company
Ramblers
Fire service
without treading on the toes of other groups. Mick said the Crime and Community Safety group will be contacting the Police and Ambulance services. Ian said he will be contacting the Police for details of accidents and Mick said he would be contacting the Fire service for details of attendance times and statistics of incidents. Debbie will find an ambulance contact for Mick. He needs the statistics for the last 5 years and the average attendance time.
(ii) Tren was concerned about the overlap between his group and the Planning, Economic, Environment and Health groups. Mick said he would like the questions so he could check
(iii) Tren is planning 10 questions about roads and access - Mick said don't limit yourselves. The next meeting is on the 11th May.
Environment and Biodiversity - Mark said over the next month the group will be trying out questions and will e-mail them to Mick. They have spoken to horse-riding and dog-walking links but the group also wants to focus on the school - perhaps a small questionnaire could go to the children and some sort of presentation given to Year 6. Tim said the 11 - 18 group of young people are hard to contact. Mick suggested we should have contact with schools outside the village. Paula suggested we choose a representative young person from each secondary school. Mick said there was a gap in that the school children did not interact with the seniors in the village. Mark said children and young people are concerned about safe places to play; the recreation ground is not considered safe as drug and alcohol use goes on thee. Tom said these questions will perhaps be in the general questionnaire and will reach all age groups then. Mick said the group are fishing at the moment to see which questions to ask. The 2001 Census is available and we can see the demography of the village then. Mark said the next meeting is on Thursday night.
Economic Wellbeing - Mike Taylor said he had identified 80 local businesses. They are making a draft of key questions and are meeting on Thursday to agree final questions. He would like questions from the other groups by Thursday to put to the whole of the business community. Ed Thomas and Ivan Moody are to help on Thursday.
Planning - the group is planning 8 searching questions. Before the 28th May they will ask a few people and have some answers back. They will photo what is good and what is bad around the Parish, it was felt the photos would make the questionnaire more interesting (Mick said yes, if they were black and white). Tim had done spread sheets for the timings for the SG. They will contact somebody on the County Council about the roads.
Educational Facilities - the group has 4 volunteers. The groups identified are the Head and staff of the school, School governors, Friends of Winterslow School, Pre-school, Toddlers, Babygros and any adult tutors practising in the village - academic, sport and music and the WEA group. It was felt that childcare is linked to education; there are currently no registered child minders in the village, perhaps some training could be provided. The ~Groups will investigate Winterslow WASPS. Lynn is to link with David Walker, a Community Adult Education contact. Gaps in the provision seem to be child minders and the 11 - 18 group. The possibility of a Youth Council is to be investigated. Caroline Port will contact Mick as she has lots of information. Girls in the village are particularly lacking in opportunities. The group have currently agreed on four questions.
Crime and Community Safety - Links are the Parish ‘Council, Youth Council and the website - Mick said the advert in the Parish magazine had netted a good volunteer for the website. He is in touch with Gordon Verity. They have compiled a short list of questions to take a straw poll on 3 issues - including closed and open questions (not too many open questions as they are too lengthy).
Safety - the three emergency services will be contacted, an issue is access.
Culture, Leisure and Community Facilities - The group now has 5 members and 2 volunteers. They had agreed new terms of reference and two lists created - one of clubs and one of facilities. Different questions will be put to each group. Penny and Paula went to the Village Hall meeting and the feedback was very positive. The next meeting is on the 12th May.
11. Items for Discussion
(i) Community questionnaire timeline, Mick will e-mail Tim's spreadsheet - everything will be pushed back 6 weeks, the questionnaire will go out in the first two weeks in September. The statistics will be collated in November and a presentation to the community made in December. Debbie asked if we had received any offers of support for collating the statistics - Mick said not yet. There will be a road show in December - Mick will work to this timing initially but the statistics might hold things up. Mick asked that each group collates their own statistics - Debbie suggested that we contact the grammar schools to see if any groups of students could collate the statistics for us; this applies to the mini-questionnaires too. Jess said that three open questionnaires will generate a lot for information. Judy asked if the mini-questionnaire is to go to al houses, Mick said the groups can choose their own audience for this. The first contact will be a visit with a fact sheet and three general questions to generate feedback. Mick said we must be careful to keep non-Parish magazine readers informed. Paula said her volunteers will do five houses each. Mick asked if people would object to delivering questionnaires in areas away from their own houses - people were prepared to do this, Mick is organising the areas for people to cover. Bob Cooke will set up the fact sheet and the photos and the master for Parish magazine information Volunteers should start to knock on doors after the next meeting to tie in with Parish magazine timings for those who do not receive the magazine.
(ii) Future meetings - the next meeting will be on Tuesday 9th June at 7.30 in the pavilion at the Recreation Ground.
(iii) Mick had been approached about a possible gas supply. 10 years ago the villagers were asked if they would like to be connected to the main gas supply but they declined because of the cost. It was felt that this needs investigating; it might cost £2,000 per house. Tren said domestic fuel oil from Boilerjuice.com costs 32 and a half pence a litre,
(iv) A mobile phone mast may be positioned by the drying barn on Weston Lane - Gordon Verity is to contact Mick to give him the information.
(v) Data storage - Mick is being the archivist, collecting Terms of Reference, meeting notes, copies of questionnaires and bibliographies.
(v) Website - Mick is meeting Bob this week, Gordon says he is not ready for the graphics yet.
12. Any other business
(i) Noticeboard - Ian volunteered to make one.
They will need to know the site for the board - possibles are (a) the school (1 sided), by the Hall and by the shop. The siting of the board could cost £160 if it is not on Parish Council property. Tim asked who owns the triangle land at the top of Gunville Hill, it was thought the Highways Deptowned it. Posters in the shop need to be placed sensibly so as many people see them as possible. Posters are needed by the 20th June for the school fair; Paula and Penny will attend the fair and let groups know what they need in advance.
13. Look forward
With reference to the initial contact with the parishioners, Mike said the "door-knockers" would need their information sheet (+ photo) and three questions - a discussion followed about these questions and suggestions were:-
1. What is important to you about Winterslow?
2. Is there anything that would you like to change?
3. What do you think is the key issue which should be included in the Parish Plan?
14. Date and time of next meeting
The next meeting will be held at the Pavilion at the Recreation Ground at 7.30 pm. on Tuesday 9th June.
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