Minutes Sept 09
Winterslow Parish Plan Steering Group
Tuesday 8th September 2009
Present: Mick Brown, Ian Kay, Betty Page, Paula Page, Tren Torode, Debbie Evans, Tim Elliott, Vicky Kuhle
Apologies: Janie Melhuish, Penny Fooks, Mike Taylor, Clive Broadley, Brian Goggin.
1. Minutes of the last meeting - the minutes of the last meeting were read and approved.
2. Matters Arising
Tennis tournament - an advertisement is now in the Parish magazine. Paula is not sure of the numbers wanting to play - Mick said he would contact Janie to ascertain how much support has been forthcoming. Paula asked for contributions of cakes for Sunday 13th; Debbie, Vicky and Betty said they would make some.
3. Question Time - there were no questions.
4. Correspondence - there was no correspondence.
5. Chairman's Report:-
(i) Southern Area Committee meeting - Brian has gone to the meeting this evening on the Core Strategy. Tim said there had been no publicity and the Strategy was not sent to everyone. Mick had been to the Parish Council meeting - Chris Devine had spoken about areas of development - 520 houses are to be built over 20 years over whole of South Wilts area. Infilling is likely in Winterslow, but no big developments.
(ii) Questionnaire - Mick thanked Tren for all his hard work on the questionnaire.
(iii) Website - the revised website will be going live this month.
6. Finance
Ian said there had been no bills since the last meeting. Tim asked about the cost of the questionnaire - Mick said Julie is arranging for the questionnaire to be printed and we pay solely for the paper - approximately £200. Tim will send Julie flowers to thank her for her contribution. Julie's son will also print the final plan at cost. Julie and the pub are holding some funds, there are likely to be more after the quiz on Sunday.
7. Fundraising - Tennis Tournament as covered in Matters Arising.
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8. Parish Council Matters
Mick had a meeting with Mike Morgan-Jones about the website - the old server is not meeting the requirements of the website and Tim Crossland has his own server provision at half the price. Gordon Verity is to be the short-term web master to oversee the launch of the new website - approved by the Parish Council.
Debbie asked about the joint advertising arrangements between the Parish magazine and the website - Mike said that people advertising in the Parish magazine would have free advertisements on the website.
Mike (Mick?) is to write to the magazine advertisers to inform them that there will be an increase in their charges when their current contract runs out. Mick will mention this in the next update in the Parish magazine. Debbie asked if a spreadsheet of advertisers could be produced.
Paula asked if the school could be approached to run the Village website on computers at the next parents' evening - this was approved and Paula will approach the school.
9. Members' Reports - none.
10. Working Party Reports - none.
11. Items for Discussion
(i) Community Questionnaire - the draft questionnaire was circulated.
Paula asked if the use of exclamation marks could be omitted, except by the word "Help".
On the last page it was agreed to delete "this" and insert "The".
Debbie has proof-read the questionnaire and given it to Tren, who will contact her if need be. Mick suggested that on page 26 a sentence is to be inserted into Question 2 as a note (does this make sense Mick?)
ii) Collating questionnaires - on Saturday 3rd October at 9.30 am. we are meeting to collate the questionnaires in the Pavilion unless notified of another venue. The booklets and covering newsletter will be put in plastic wallets - deliverers must write-in the date and time of collection. There is a 2 weeks time slot commencing 6th October meeting. At that meeting people (including volunteers) will pick up their box of questionnaires. A few extra people are needed to help.
Debbie asked about the statistics afterwards - Mick said we will discuss data processing at the next meeting - it will be an item on the agenda. Mick reminded everyone that he will be away from the 18th September until the 2nd October and that Tim is the vice-chairman.
12. Any other business -
(i) Debbie asked that a Childrens' Questionnaire for older primary age children be developed, and asked that we contact the school and ask that years 5 and 6 complete this. It was agreed that this need not be linked to the larger questionnaire. Paula will draft a copy before the 6th October meeting and will e-mail it to Committee members prior to that meeting for their consideration.
(ii) Debbie also spoke about the proposed Business Questionnaire - this also would be a separate entity. The Economic Well-being group will have a meeting - this questionnaire should be ready for the November meeting of the main Committee. Mick would like the results of the Business Questionnaire to be in the Plan
(iii) Tim asked that minutes of meetings could be circulated well before the meeting; Mick and Betty said they would organise this.
13. Look forward - October 3rd meeting in the Pavilion to collate questionnaire - as many people as possible to attend please.
14. Date and time of next meeting
The next meeting will be held at the Pavilion at the Recreation Ground at 7.30 pm. on Tuesday 6th October 2009.
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